INTERIM EXECUTIVE DIRECTOR

INTERIM EXECUTIVE DIRECTOR

About Big Brothers Big Sisters:

Big Brothers Big Sisters of Lacombe and District has been strengthening the community through youth mentoring programs for over 33 years. With the support of a mentor, risks of societal barriers and adversities that negatively impact youth development can be reduced or even avoided. Our mission is to serve the youth of Lacombe and District through the provision of quality one-on-one volunteer relationships, and other related programs by partnering with community organizations, businesses, individuals, and families. With the vision Big Brothers Big Sisters of Lacombe and District is a strong, independent, innovative, diverse, volunteer-based organization that provides programs and services and role models to any child in need. Mentored youth experience growth in resiliency, social competencies, positive identity, commitment to learning and empowerment. Big Brothers Big Sisters of Lacombe and District mentoring builds a foundation that strengthens core life skills and creates a healthier community. Big Brothers Big Sisters provides youth the opportunity to reach their full potential.

Big Brothers Big Sisters operating out of the Bamford House a safe space for matches to meet, mentor and mentee intakes and match check-ins. The facility is a location for matches to use during the year for match activities.

Big Brothers Big Sisters is a reputable trusted charity seeking a new interim leader to join the team. If you are looking for a rewarding, impactful career change, consider joining our passionate team!

JOB RESPONSIBILITIES & PREFERRED QUALIFICATIONS

Summary of the Position

The Executive Director is responsible for leading and managing all operations of the Big Brothers Big Sisters Lacombe and District agency. As a leader in growing our community impact, the Executive Director models and promotes excellence, accountability, quality, creativity, transparency, and empathy throughout all functions of the agency. This is an interim position with the term contract ending July 2024.

Key Responsibilities

1) Support the Board of Directors

• Work with the Board of Directors and committees to organize and follow up on all meetings.
• Provide reports to the board that ensure compliance with all their legal and fiduciary duties, including charitable filings.
• Act as a professional advisor to the board on all aspects of the organization’s activities.
• Identify, assess, and inform the board of internal and external matters that may affect the agency.
• Prepare and present proposals and plans to the board for review, discussion, and approval with respect to any potential, new initiative that would help the agency achieve its mission, vision, and goals.
• Support the board in developing and regularly reviewing board and organizational policies and procedures.
• Act as liaison between staff and board, fostering positive relations and a clear understanding of the respective roles and responsibilities.
• Ensure Board of Directors receive a comprehensive orientation to the agency and National.

2) Set Long-Term Vision and Strategic Goals

• Collaborate with the board to develop a long-term vision and strategic goals, incorporating feedback from staff and stakeholders.
• Based on input from the board, develop the strategic plan and long-term financial plan for the agency.
• Implement the plan and monitor progress towards vision and goals. Recommend changes to the plan, as necessary.

3) Plan and Manage Programs and Operations

• Work closely with the caseworkers and program staff to ensure implementation and effective execution of agency programs in accordance with National Standards and agency policies.
• Work closely with the program team to implement new innovative tools and practices to continue to live into our Theory of Change, and to evolve into an outcome based, data-driven organization.
• Prepare, monitor, and be accountable for the annual agency operating plan and budget based on the strategic plan.
• Ensure policies and procedures are in place for effective fiscal management and oversight.
• Working closely with the team, establish mechanisms for evaluating agency programs on a regular basis.
• Regularly monitor revenues and expenditures against budget and adjust as necessary.
• Assume the role of Chief Privacy Officer and ensure adherence to federal and provincial privacy legislation.
• Identify, assess, and manage all risks to the agency.
• Optimize the use of technology to ensure efficiency and effectiveness of program delivery and operations.
• Oversee all functions of the events and fundraisers and new initiatives with an emphasis on growth through innovation.
• Identify funding opportunities to further develop operations and complete of grant proposals.
• Manage the Bamford House and oversee programming.

4) Manage Human Resources

• Recruit and hire qualified staff and ensure proper screening.
• Oversee and direct the implementation of HR policies and procedures.
• Ensure all new staff is oriented and trained to perform their duties.
• Implement a performance management process that includes updated job descriptions, annual work plans, ongoing monitoring, and an annual performance review.
• Ensure ongoing training and professional development opportunities are made available to staff.
• Establish clear patterns of authority, responsibility, supervision, and communication with staff.
• Establish a positive, inclusive, healthy, and safe work environment in accordance with all appropriate legislation and regulations.

5) Generate Revenues

• Create an annual fund development plan linked to the operating budget, with clear targets and actions, and a diversity of funding sources.
• Research innovative practices in fundraising and assess applicability to the agency.
• Ensure existing donors/sponsors and volunteers are appropriately recognized and stewarded.

6) Oversee Communications and Marketing of the Agency

• Raise visibility and promote the services of the agency.
• Ensure compliance with Big Brothers Big Sisters brand.
• Elevate Big Brothers Big Sisters Lacombe and District brand and implement campaigns for volunteer recruitment and oversee and manage the social media channels.
• In conjunction with the Board President, act as the agency’s key spokesperson and representative to the community, government, and media.

7) Engage Community

• Ensure the organization builds and sustains relationships with young people, families, volunteers, donors, funders, government representatives, politicians, and other community-based agencies to help achieve the agency’s mission and goals.
• Explore and where feasible, build strategic partnerships that will advance the interests of the agency.
• Work positively and collaboratively with other agencies in the mentoring movement in Canada.

Competencies

Big Brothers Big Sisters has identified the following set of competencies – the skills, knowledge, and personal characteristics that reflect both the job responsibilities of an Executive Director within the Big Brothers Big Sisters of Canada system as well as the culture of the organization. These are the competencies that Executive Directors should have, both now and in the future, to ensure that the agency can achieve its vision, deliver on results, and support its values.

The competencies required for this position are the following:

• Strategic thinking and planning
• Risk management
• Financial sustainability/Management
• Effective communications
• Self-awareness
• Community leadership
• Performance management
• Coaching for development
• Entrepreneurial & marketing skills
• Recognizing and rewarding performance
• Passion for youth and mentorship

Qualifications:

Two-year diploma or degree in a related field. Experience in and proficiency with data management systems and a strong understanding of accounting practices. Excellent interpersonal communication skills. Experience in non-profit management, project management, and experience in operating a business are all considered strong assets.

Abilities:

To perform this job successfully, the employee in this position must be able to demonstrate functionality in most or all the key responsibilities. Must be an energetic self-starter who is able to function comfortably in a team environment or independently, someone who relates well to co-workers and the public. This position requires flexibility and the ability to manage time and multiple tasks. They must also effectively promote and value diversity, inclusion, compassion, and equity in the workplace and community at large.

Demands of this Position:

Must be able to assume a wide range of responsibilities, to work with staff and volunteers who vary in their work styles, and to work under pressure. Should be willing to work irregular, extra hours, evenings, or weekends, as necessary. Must be able to provide timely responses to requests and deadlines.

Work Environment:

The primary location of this position is a typical office environment; however, the responsibilities may require meetings outside the office. The Executive Director must have a valid driver’s licence and access to transportation. Staff may also be required to attend meetings and conferences outside the province from time to time.

Confidentiality:

All employees must follow and adhere to all confidentiality and privacy requirements as per National Standards and agency policies and practices.

Schedule:

• Monday to Friday (requires flexibility for weekends or evenings)
• Job Types: Full-time (35 hours a week), Term contract ending July 2024.

Compensation Package:

Big Brothers Big Sisters offers a competitive compensation package and a generous vacation policy. Salary is commensurate with experience.

Benefits:

• Flexible schedule
• On-site parking
• Paid time off